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NGHI SON REFINERY AND PETROCHEMICAL LLC – VIETNAM – Hà Nội
Secretary

MÔ TẢ CÔNG VIỆC

A. Purpose.

This position is, as a Secretary Team member, to provide secretarial supports to Management, under the Office Manager to coordinate with relevant parties to make sure assigned works done properly

B. Responsibility

Main responsibilities of the Secretary are inclusive of but not limited to

• Understand activities by each department
• Follow actions by Office Manager and remind person in charge
• Report to the Office Manager status of actions
• Transfer message and request from CEO or D. CEO to person in charge
• Update and remind business schedule for CEO/ D. CEO on daily operational basis and upcoming event
• Coordinate on behalf of NSRP with related parties to schedule internal and external meetings as requested from Management
• Receive and host guest, visitor
• Takes notes, provide and distributes transcription of meeting minutes, if required.
• Draft official letters & making document translation as required
• Simultaneous translation during official meetings in ad-hoc cases
• Make follow-ups to different departments, company, person any pending documents as requested
• Manage all inward and outward correspondence of the CEO or D. CEO’s Office in order to ensure timely and accurate receipt and dispatch the same
• Set-up and maintain CEO or D. CEO’s Office correspondence files and ensure safe custody and confidentiality
• Go for business trip upon request.

YÊU CẦU CÔNG VIỆC

1. Educational Level: University Graduated
2. Work Experience: 3 -5 years’ experience in a similar position/function in foreign joint venture projects
3. Specialty/Qualification: A bachelor’s degree in English, Economics, Business Administration, Law is preferable
4. Skills:

• Excellent English skills for communication and for business;
• Good general knowledge about project/operation business environment;
• Excellent Microsoft Office skills: word, excel, power point presentation;
• Can careful attention and take action depending on the circumstances
• Can read newspaper and provide current topics in the field of petroleum business in Vietnam
• Maintain a high level of confidentiality
• Demonstrated ability to communicate effectively and professionally with internal and external associates
• Work independently and organize complex clerical tasks

5. Attitude:

• Customer service oriented
• Polite, honest & pleasant person

6. Knowledge.

• High level of secretarial works

7. Competency

• Common: Decision-making, Judgment; Negotiation; Development others
• In particular: Achievement orientation; Challenge; Inter-personnel; Professional skill, Knowledge; Planning, Creativity .

Candidates, please send your profile to email address: vungtauhr@gmail.com with the email title:  NGHI SON REFINERY AND PETROCHEMICAL LLC _ Secretary_[Your full name]

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